The Pennsylvania Historical and Museum Commission offers great advice for organizations looking to preserve documents through digitization (scanning). After documents are scanned, they may need to be moved (migrated) to a Document Management System. It is important to consider the long-term needs at the onset of the project:
“Storing scanned images is just one important step toward preserving [scanned documents] for use. If the images have a long retention they will probably need to be migrated to a new system during their life or updated to a new version of the format in which they are stored. The time to plan for migration is at the beginning of the scanning project—many years before the migration becomes necessary.”
For more information, go to their website at www.PAStateArchives.org
FILE-X assists many Philadelphia area organizations (schools, townships, boroughs, counties, and more) to meet their scanning and preservation needs. We offer professional paper-scanning services, architectural plan conversion, and microfilm/fiche digitization.
